Terms and Conditions

for IB Consultancy Events

Below you can read the Terms and Conditions applicable to your booking.

Delegate Terms and Conditions

1. Definitions

‘Event’ is the item described in the contract under the heading event

‘Organizer’ is IB Consultancy organizing the event, either IB Consultancy BV registered in The Netherlands or any other company acting under the IB Consultancy brand

‘Delegate’ is the person participating in the event.

2. General

1. All delegates or their representative, employee or contractor, booking or attending the Event will comply with these terms and conditions, the rules and regulations stipulated by the Organizer and or the venue, and all applicable laws.

2. If a third party is booking the delegate place for the delegate (for example a company booking for an employee), both the third party booking the delegate place and the delegate accept the contract and these terms and conditions. The party signing the agreement must make sure that both the contracting party and the delegate understand and agree to these terms.

3 The Organizer is an independent conference organisation and takes no responsibility for the views or actions of any organisation speaking, attending or promoting at its events.

4 The Organizer reserves the right to prohibit, reject or remove any delegate in the case of failure to comply with these provisions, in which case no refund is given.

5 If any terms or condition is determined to be illegal, invalid or otherwise unenforceable, it will be severed from these terms and conditions and the remaining terms and conditions will survive and remain in full force and effect.

6 Organizer undertakes to promote the conference but cannot guarantee the delegate numbers in attendance at the event or the profile of the attendees.

7 The Organizer reserves the right to re-plan the exhibition space and amend the Conference program at its discretion.

8 Organizer will provide an event manual prior to the event, stipulating the exact procedures and applicable rules.

3. Booking

1.All bookings, whether by booking form, telesales or over the internet, constitute a contract between the Organizer and the Delegate on which these Terms and Conditions are applicable.

2 The booking is confirmed by organizer by email.

3 Organizer reserves the right to refuse bookings at any moment for any reason it sees fit.

4. Costs and payments

1 All costs for participating at the event (the “delegate fee”) will be as stated in the contract.

2 This contract is a tax invoice upon payment. Please contact Organizer if you prefer a separate tax invoice.

3 Payment for the event is due at the date of booking.

5. Cancellations

1 The Organizer is not liable in any respect to any delegate in any respect should the Conference be cancelled, rescheduled or relocated for any reason.

2 The Organizer is not liable in any respect to any delegate in any respect should access to the exhibition space be prevented, postponed, delayed or abandoned for any reason.

3 All cancellations or withdrawals of bookings must be in writing and will incur a 100% penalty fee.

4 Delegate may send a replacement delegate in his/her place. The original delegate should inform organizer no later than two weeks before the start date of the event of this replacement in order to be able to be replaced at no costs. Within 14 days of the event, the replacement fee is EUR 50 (fifty Euros).

6. Assignment of rights and duties, amendments and governing law

1 Organizer will not be held liable for any damages, injuries, death or other consequences from any acts taking place prior, during or following the event by other participants or others.

2 The Organizer will not be liable for the negligence of any delegates prior, during or following the event, and each delegate agrees to indemnify and hold blameless the Organizer in respect of any claim for loss or damage of any kind arising out of or in conjunction with the Event.

3 The parties may not without the other party’s written consent assign its rights or duties under this agreement to any third party. Such consent may not be refused without factual cause.

4 This agreement may only be amended subject to a written schedule duly signed by both parties.

5 This agreement is governed by Dutch law.

6 In case of disagreement between the parties as to the performance of this agreement, the parties undertake to keep a conciliation meeting at eight days’ notice where the parties’ advisers, if any, will participate; the purpose of the meeting is to open negotiations with a view to solving the dispute.

7 If the conciliation meeting in has been held without any agreement between the parties, either party is entitled to take legal action in accordance with the section below.

8 Any dispute arising out of or in connection with this Agreement, including its existence, validity or termination, shall be referred to and determined finally by arbitration under the Rules of Conciliation and Arbitration of The International Chamber of Commerce in The Hague and those rules are deemed to be incorporated by reference into this Clause. This tribunal shall consist of a single arbitrator. The place of the arbitration shall be The Hague and the English language shall be used throughout the arbitral proceedings. Each party shall bear its own legal costs incurred in connection with the arbitration. The arbitrator’s fees and expenses and the administrative costs of the International Court of Arbitration shall be borne equally by the parties.

Sponsor Terms and Conditions

1.     Definitions

‘event’ is the item described in the contract under the heading event

‘Organizer’ is IB Consultancy organizing the event, either IB Consultancy BV registered in The Netherlands or any other company acting under the IB Consultancy brand

‘Exhibitor’ is the party exhibiting at the event

‘Sponsor’ is the party sponsoring the event, part of the event or a component of the event

‘advertiser’ is the party advertising at one of the event media

2.     General

1        All exhibitors, sponsors and advertisers or their representative, employee or contractor attending the Conference will comply with these terms and conditions, the rules and regulations stipulated by the Organiser and or the venue, and all applicable laws.

2        The Organizer is an independent conference organisation and takes no responsibility for the views or actions of any organisation speaking, attending or promoting at its events.

3        The Organiser reserves the right to prohibit or reject any exhibitor, sponsor, advertiser or their representative, employee or contractor in the case of failure to comply with these provisions.

4        If any terms or condition is determined to be illegal, invalid or otherwise unenforceable, it will be severed from these terms and conditions and the remaining terms and conditions will survive and remain in full force and effect.

5        Organizer undertakes to promote the conference but cannot guarantee the delegate numbers in attendance at the event or the profile of the attendees.

6        Organiser will provide an event manual prior to the event, stipulating the exact procedures and applicable rules.

3.     Application for and allocation of exhibition space and sponsorship

1        Persons or entities applying to exhibit at, sponsor or advertise at this Conference must complete the contract in full and submit the contract to the Organiser.  Applications made in any other form will not be accepted.

2        Submission of the contract to the Organiser evidences the applicant’s agreement to be bound by these terms and conditions.

3        All exhibition, sponsorship and advertising opportunities, including exhibition space, in respect of this Conference will be allocated at the absolute discretion of the Organiser. The Organiser retains the right to reject any application, without provision of reasons.

4        Allocations of exhibition booths, sponsorship and advertising are not final until the applicant has made payment in full and the allocation has been confirmed in writing by the Organiser.

5        The Organizer reserves the right to re-plan the exhibition space and amend the Conference program at its discretion.

4.     Exhibitors

1        Exhibitors are responsible for the prompt delivery, setup, and removal of all exhibit materials.  If an exhibitor fails to occupy their booth by the exhibition opening time, the Organizer is authorized to cause the booth to be occupied in the manner it deems appropriate for the interests of the exhibition and without releasing the exhibitor from any liability whatsoever.

2        Exhibitors must keep and maintain their booth in good order and provide staff for their booth for the duration of the exhibition.  Name tags will be issued to all exhibitors and their staff; these are not transferable and must be worn at all times during the Conference.

3        Exhibitors must not damage any walls, partitions, floors or ceiling of the venue or the exhibition area in which the exhibitor’s booth is located in any way.

4        Exhibitors must not erect any sign, stand, wall or obstruction which, in the opinion of the Organiser, interferes with an adjoining exhibitor.

5        Booths must not be sublet in any manner.

6        All satchel inserts must be approved by the Organiser prior to use.

5.     Sponsors

1        All banners, signage, gifts, satchel inserts and promotional material must be approved by the Organiser prior to use.

2        Sponsors are responsible for delivery, setup, and removal of all sponsorship materials unless otherwise notified by the Organiser.

6.     Advertisers

1        The Organiser reserves the right to reject advertising deemed not to be in keeping with its professional aims.

2        Inserts must be approved in writing by the Organiser. Advertisers are advised not to print their inserts until they receive confirmation that the insert has been approved by the Organiser.

3        Advertisers are required to pay in full for advertisements by the deadline date for material, otherwise the advertisement will not appear without any refunds.

4        Where an advertisement is not published through no fault of the advertiser, the advertising fee that has been paid will be refunded.

7.     Costs and payments

1        All costs for exhibition booths, identified sponsorship opportunities and advertising will be as stated in the contract.

2        Any exhibition booth requirements other than the standard package, or custom sponsorships may incur additional costs.

3        This contract is a tax invoice upon payment.  Please indicate on your application if you prefer a separate tax invoice.

4        Payment of the price for the package described in the contract is due within two weeks of booking.

8.     Cancellations

1        The Organiser is not liable in any respect to any exhibitor, sponsor or advertiser in any respect should the Conference be cancelled, rescheduled or relocated for any reason.

2        The Organiser is not liable in any respect to any exhibitor, sponsor or advertiser in any respect should access to the exhibition space be prevented, postponed, delayed or abandoned for any reason.

3        All cancellations or withdrawals of exhibitor bookings, sponsorship or advertising must be in writing and will incur a 100% penalty fee. Organiser will remove banners and logo’s from the website, but has no obligation to reprint or retract printed materials in order to remove the name of the cancelled party from marketing materials.

9.     Storage at the event

1        The Organisers will take all precautions they consider necessary for the protection and security of exhibitors, sponsors and advertisers, but are not be responsible for the safety, loss or damage of any exhibit or other property of any other person under any circumstances whatsoever.

2        Storage of any products or materials (including packaging) is the responsibility of the exhibitor or sponsor. The Organiser is not responsible for providing storage space at the venue.

3        Any exhibitor or sponsor or their representative, employee or contractor causing damage to the venue will be liable to pay the costs of making good such damage and must indemnify the Organiser in respect of any claim by the venue or any other person in respect of such damage

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10.  Assignment of rights and duties, amendments and governing law

1        All exhibitors, sponsors and advertisers will comply with all applicable laws governing the use of patent, copyright, or trade secret materials and agree to indemnify and hold blameless the Organiser in respect of any claim for any loss or damage of any kind arising out breach of such laws during of or in conjunction with the Conference.

2        To the fullest extent permitted by law, the Organiser’s liability for breach of any implied warranty or condition in relation to services supplied or offered by the Organiser which cannot be excluded is restricted, at the Organiser’s option, to supply of the services again, or the payment of the cost of supplying the services again.

3        The Organiser will not be liable for the negligence of any exhibitors, sponsors and advertisers prior, during or following the Conference, and each exhibitor, sponsor and advertiser agrees to indemnify and hold blameless the Organiser in respect of any claim for loss or damage of any kind arising out of or in conjunction with the Conference.

4        The parties may not without the other party’s written consent assign its rights or duties under this agreement to any third party. Such consent may not be refused without factual cause.

5        This agreement may only be amended subject to a written schedule duly signed by both parties.

6        This agreement is governed by Dutch law.

7        In case of disagreement between the parties as to the performance of this agreement, the parties undertake to keep a conciliation meeting at eight days’ notice where the parties’ advisors, if any, will participate; the purpose of the meeting is to open negotiations with a view to solving the dispute.

8        If the conciliation meeting in has been held without any agreement between the parties, either party is entitled to take legal action in accordance with the section below.

9        Any disagreement or dispute between the parties as to the interpretation and scope of this agreement is to be settled by the Dutch court in The Hague in accordance with the general Dutch rules of law.